Your registration covers access to the 2025 AFTACON for one person. If you would like to have multiple attendees from an organization or university attend, please see our group registration.  

For AFTACON 2025 we have instituted a firm registration deadline ahead of the event. All attendees must be pre-registered for this year’s event by May 30, 2025, at which point registration will close.  

All requests for refunds must be made in writing or via email by the registrant to Americans for the Arts c/o AFTACON by the cancellation deadline of May 20, 2025. Please see below for the schedule of available refunds for the AFTACON registration:   

Refund requests submitted after May 20, 2025, will not be considered.  

Substitutions will be accepted until the registration deadline. Requests should be made in writing via email to the AFTA team at convention@artsusa.org. 

If you have any additional questions about cancellation or refunds, please contact us at convention@artsusa.org. 

All attendees who provide an email address will receive confirmation of registration via email. Confirmation notices will include a receipt as well as other important information about the AFTACON, please review confirmation notices carefully. If you have not received a confirmation notice within three weeks of submitting your registration, or if you wish to change your registration information, please contact us by email at convention@artsusa.org. 

To support a full creative life for all, Americans for the Arts commits to championing policies and practices of cultural equity that empower a just, inclusive, and equitable nation. 

The staff of Americans for the Arts is committed to accessibility by continuing to transform our internal policies and practices, advocacy agendas, external convenings, tools/resources, research and research methodologies, media offerings and designs, and planning processes to be increasingly inclusive and accessible. We have learned that establishing long-lasting change takes time, consistency, transparency, and resources—both financial and staff bandwidth.  

We believe that creating a culture of inclusion goes beyond the baseline standards of the Americans with Disabilities Act (ADA). By holding ourselves accountable and remaining honest about the need for lifelong learning, curiosity, skill-building, and humility, as individuals and professionals we are continuously working to foster an environment of belonging wherever we hold physical or virtual space and throughout the work we do.       

We recognize that there are inaccessible areas of our physical office and gaps in our offerings  that require big financial commitments and we understand that accessibility means different things to different people; we strive to plan for gradual, phased improvement; build better habits; and maintain openness for the evolution of how accessibility is defined over time—while placing equal importance on utilizing this commitment as a guiding principle for future decision-making.  

We want to acknowledge that Disability Justice work, and all equity work, isn’t complete anywhere and remains ongoing and ever evolving. We consider accessibility as an undercurrent rather than an endpoint. 

Americans for the Arts’ 2025 AFTACON will have the following accessibility components:  

•  Hyatt Regency Hotel is an ADA compliant venue, and all meeting rooms are accessible. 

• Clear signage and directions will be onsite to ensure access to meeting spaces. 

• Lower third captioning will appear on in-room projection screens and for digital content. 

• ASL interpretation will be available in session rooms.  

• Transcripts of sessions will be made available after the event for all captioned sessions. 

• Reserved ADA compliant hotel rooms are available within the group block inventory. 

• Reserved seating will be held at the front of session rooms for visual access. 

• Spacing between tables and chairs will allow for ease of movement for individuals using wheelchairs and other mobility devices.  

• A quiet room space with a zero cell phone use policy is available for breaks and calming activities.  

• A nursing mothers’ room is available.  

• Attendees can customize a meal in advance for dietary restrictions and labels with ingredients will be set with all food to ensure a safe and healthy meal. 

• Microphone use by all panelists and participants is required. 

Attendees needing additional accommodations for any learning environment may contact us at convention@artsusa.org.  

We welcome everyone and want to ensure we accommodate accessibility needs. We also want to foster the experience of an inclusive exchange of ideas. Americans for the Arts recognizes that many existing systems of power grant privilege and access unequally, and that equity is crucial to the long-term viability of both the arts and culture sector and communities-at-large. In keeping with our Statement on Cultural Equity, we are working in the following ways to ensure that everyone has equal access to a full, vibrant creative life, which is essential to a healthy and democratic society. 

To read and download the full Statement on Cultural Equity, please click here. 

Americans for the Arts is committed to addressing belonging through courageous conversations: 

• We will offer a wide range of topics/ themes that spark curiosity and action. 

• We will celebrate a diverse range of relevant speakers. 

• We hope to create affirming spaces and inclusive spaces.  We will hold space with intentionality and care. 

We encourage conference participants to: 

• Approach all collaboration spaces related to AFTACON with bravery and openness.  

• Actively listen and honor diverse perspectives, especially those perspectives representing the global majority— a portion of the nonprofit arts and culture sector that has been historically underrepresented. 

• Share your experience. 
  
  

This collective effort of thoughtfulness fosters diverse and inclusive collaborations that can influence responsible, powerful, and sustainable engagement.   

Americans for the Arts is dedicated to a harassment-free experience for all conference participants and does not tolerate harassment in any form. Harassment is any oral, written, physical, or other form of conduct that denigrates, seeks to intimidate or coerce, discriminates against, or shows hostility toward any person on the basis of race/ethnicity, religion, age, gender, gender expression or identity, socioeconomic status, disability, sexual orientation, citizenship status, geography, place of origin, marital status, familial status, or other personal characteristics.  

Americans for the Arts takes privacy seriously. The information we collect via registration is used to provide you with services which you have requested from us. By submitting information via registration for this event, you consent to share your data in accordance with the guidelines of our privacy statement. 

Registrations for events can only be made via credit or debit card through the online registration portal. Group registrations and purchase orders will be invoiced and are not available via the online registration process. Contact convention@artsusa.org for more information. 

Americans for the Arts is committed to providing a safe, productive, and welcoming environment for all meeting participants. All participants, including but not limited to attendees, speakers, volunteers, exhibitors, Americans for the Arts staff, service providers, and others, are expected to abide by the Americans for the Arts Code of Conduct and Meeting Safety Policies. These policies apply to all Americans for the Arts meetings and events, including those sponsored by external organizations but held in conjunction with or affiliated to Americans for the Arts events in public, private, or online environments and facilities. 

Attendance or participation in Americans for the Arts meetings and events or other activities constitutes an agreement by the registrant or attendee to Americans for the Arts’ use and distribution (both now and in the future) of the registrant or attendee’s image and voice in photographs, audio, video, and electronic reproductions of such events and activities by Americans for the Arts and other third parties, including but not limited to the venue.  

Content produced by or for Americans for the Arts on any medium may not be recorded and reproduced/resold or distributed without the express written approval from Americans for the Arts. For inquiries on access to content and resources beyond that included in your registration, please contact us at convention@artsusa.org.

To ensure the health and safety of all attendees, staff, and presenters during AFTACON, it is imperative that we are notified immediately of any participants who test positive for COVID or any other communicable diseases during or with 48 hours after AFTACON. If you have symptoms or do not feel well, please do not attend events. Refunds will be considered on a case-by-case basis.  

Masking is optional and will be highly encouraged if we are notified that a participant has tested positive for COVID or other communicable diseases during AFTACON. If you test positive for COVID or other communicable diseases while at AFTACON or within 48 hours after attending, you must immediately notify the designated Health and Safety Officer (HSO) at convention@artsusa.org.  

When reporting a positive COVID or communicable disease diagnosis, please include the following information: 

• Full name 

• Contact details (phone number and email) 

• Date of positive test result 

• Last date of attendance at AFTACON 

• Locations and events attended within AFTACON (to the best of your knowledge)
   

By traveling to and gathering at AFTACON, you acknowledge the risk of sickness, which can result in long-term impact; you also acknowledge that traveling and from 2025 AFTACON may put you in contact with persons who are not vaccinated against COVID or other virus or disease, or who have been infected with any such virus or disease. By registering for the in-person 2025 AFTACON, you knowingly and voluntarily assume these risks. 

All personal information and details regarding your positive test result will be handled with the utmost confidentiality. Information will only be shared with necessary public health authorities and for the purpose of contact tracing.